What is payday filing and how do I shift to it?

Payday filing is a new way that you must file your employment information. It will soon be the new norm and expected from all employers. From 1 April 2019 employers must:

  • File employment information every payday instead of an Employer monthly schedule (IR348).
  • Provide new and departing employees' address information, as well as their date of birth - if they have provided it to you.
  • File electronically (from payday compatible software or through myIR) if your annual PAYE/ESCT is $50,000 or more.

The benefit of this is that you'll no longer have a 20th of the month filing due date (so one less thing to do!) and the filing will instead integrate into your business processes, making everything much easier.

Note: The due date for payment remains the same at the 20th of the month (or 5th and 20th of the month for twice-monthly filers)

Ways to payday file

Including your employment information (and correct a file) and employee details:

In myIR through the Payroll returns account (instead of ir-File) by:

  • file upload - payday filing compatible software is required, or
  • onscreen data entry.

You'll need to let us know you've switched to payday filing by opting in through your myIR account before you can see or use this account.

Directly from your payday filing compatible software

With this option you will be able to file directly to IRD from your software.

A myIR account is a pre-requisite for this option as your myIR logon credentials are required to authorise any file submissions from your software.

Note: Paper filers can't switch to payday filing before April 2019 unless they change to electronic filing.

Want to make sure you're prepared

If you want to ensure you're ready for payday filing, check out the below checklist from IRD:

You can also check out our blog on payday filing here for further information

If you have any questions please give us a call on 0800 555 024 or email info@rightway.co.nz